Logging grades

_In the app: `/gradebook`_

The Gradebook lets you log and track assignments for each subject in a school year. You enter individual grades — percentages, letter grades, pass/fail, or just completion — and ArborSlate calculates running averages for percentage-based subjects. All grade data is saved to your account and feeds into transcripts and report cards.

How to

View your gradebook overview

1. Open ArborSlate and log in.
2. Click Gradebook in the left sidebar.
3. You'll see a list of all active subjects (enrollments) for all school years, grouped by subject name. Each card shows the subject, student name, grade type, number of grade entries, and the running average if it's a percentage-based subject.
4. Click any subject card to view all grades logged for that subject and add more.

Add a grade to a subject

1. Go to Gradebook and click the subject card you want to add a grade to.
2. Click + Add a grade (or + Log completion for subjects marked as 'Not graded').
3. Fill in the assignment name (e.g., 'Chapter 4 quiz') — this is required.
4. Select the assignment type: Test, Quiz, Project, Daily, or Other.
5. Enter the date completed. This defaults to today but you can change it.
6. Optionally enter a date assigned.
7. Depending on your subject's grade type, enter one of the following: For Percentage: Raw score and Max score (both required; defaults to out of 100). For Letter grade: Select a letter from A+ through F. For Pass/fail: Select Pass or Fail. For Not graded: Leave the score fields blank — you're just logging completion.
8. Optionally add notes (e.g., 'Retake allowed').
9. Click Save entry. The grade appears immediately in the subject's list.

Log completion without a grade

1. Go to Gradebook and find the subject marked 'Not graded'.
2. Click the subject card.
3. Click + Log completion.
4. Fill in the assignment name and assignment type, and date completed.
5. Leave the score fields empty. Click Save entry.
6. The entry shows as 'Completed' in the subject's grade list.

View all grades for a subject

1. Go to Gradebook and click any subject card.
2. You'll see the subject heading, student name, school year, curriculum (if one was set), and grade type.
3. For percentage-based subjects, you'll see the running average and letter grade at the top.
4. Scroll down to view all grade entries, listed most recent first. Each entry shows the assignment name, date completed, assignment type, and the score/grade earned.

Edit a grade

1. Go to Gradebook and click the subject card containing the grade you want to edit.
2. Find the grade entry in the list and click Edit.
3. The grade form opens inline with all fields populated. Make your changes.
4. Click Save changes. The updated grade appears immediately.

Delete a grade

1. Go to Gradebook and click the subject card containing the grade you want to delete.
2. Find the grade entry in the list and click Delete.
3. A confirmation button appears. Click Confirm to permanently delete the entry.
4. Click Cancel to keep the entry. Deleted grades cannot be recovered.

Understand your running average

1. Go to Gradebook and click a subject with grade type 'Percentage'.
2. The running average displays at the top in large text (e.g., '87.5% B').
3. ArborSlate calculates this by summing all raw scores and dividing by the sum of all max scores across every entry.
4. The letter grade is assigned based on the default scale: A+ is 97+, A is 93–96, A- is 90–92, B+ is 87–89, B is 83–86, B- is 80–82, C+ is 77–79, C is 73–76, C- is 70–72, D+ is 67–69, D is 63–66, D- is 60–62, and F is below 60.
5. Each time you add or edit a grade, the average updates automatically.

Add a new subject to track

1. The Gradebook only shows subjects (enrollments) that have been created in Enrollments.
2. If you don't see a subject in the Gradebook list, go to Enrollments and click + Add a subject.
3. Set the subject name, student, school year, curriculum (optional), and most importantly, choose a grade type (Percentage, Letter grade, Pass/fail, or Not graded).
4. Click Save. The new subject appears in the Gradebook list and is ready for grades.

Options & settings

• Grade type (set per subject/enrollment): Percentage, Letter grade, Pass/fail, Not graded (completion only)
• Assignment type: Test, Quiz, Project, Daily, or Other
• Date completed (required), Date assigned (optional), Notes (optional)

Common questions

Can I use a different grading scale (like 90/80/70/60 instead of 97/93/90...)?

The letter-grade conversion is currently fixed to the default scale (97+/A+, 93/A, etc.). Per-enrollment grading scales are planned for a future release. For now, you can manually enter letter grades rather than percentages if you use a different scale.

What happens to my grades if my trial expires or I cancel my subscription?

Your grade data is always safe and stays in your account. If your subscription lapses, you can still view and edit your grades. You just won't be able to generate new PDFs (transcripts, report cards) or use AI features like the Tutor until you resubscribe.

How do I export or print my grades?

Grade data feeds into transcripts and report cards (both generated as PDFs). Go to the Transcripts or Report cards section to generate those documents. Individual grade entries don't have a direct export option, but you can screenshot or take notes from the Gradebook view.

Can I grade multiple subjects at once?

No, you add grades one subject at a time. Go to each subject's card in the Gradebook and add grades individually. There's no bulk-entry mode yet.

What if I enter a score for the wrong subject by mistake?

Go to that subject's gradebook page, find the entry, click Delete, and confirm. Then add the grade to the correct subject. Deleted entries cannot be recovered.

Does the Gradebook include test scores from the Tests section?

No, the Gradebook and Tests are separate. Test scores appear in the Tests section (usually standardized tests like PSAT or SAT). Subject grades for coursework go in the Gradebook. Both feed independently into transcripts.

Good to know

• You must have at least one subject (enrollment) before you can add grades. If the Gradebook is empty, go to Enrollments and create a subject first.
• Each grade entry can have only one type of score: either raw+max (percentage), or a letter grade, or pass/fail, or nothing (completion-only). You can't enter both a percentage and a letter for the same assignment.
• Raw score and Max score must both be filled in together for percentage grades. If you enter just one, you'll get an error.
• Dates default to today. If you're entering historical grades, make sure to set the correct date completed so your running average is accurate.
• Deleting a grade is permanent and cannot be undone. Double-check before confirming.
• The running average only appears for subjects with grade type 'Percentage'. Letter-grade, pass/fail, and completion-only subjects show only an entry count.

Plans

The Gradebook is available to all users. Grade data persists on all plans, including during and after your free 14-day trial. If your trial expires and you don't subscribe, your records (gradebook, attendance, transcripts started) stay safe in your account — you just can't generate new PDFs or use AI features.